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Four Helpful Tips on Making a Procedure Manual

Procedure manuals are printed instructions of a task or process. If you have gone through the containers and boxes of newly-bought gadgets, equipment, and machines, you can see a piece of paper or booklet that serves as the procedure manual. Here are a few other things you must know about making a procedure manual.

It is important for the creators and companies of different projects to include manuals for their products for the customers to get the most of their products. This is why it has been like clockwork for people to look or make procedure manuals no matter what type of task or business they have on hand. Some businesses, even hospitals and other service-providing establishments also provide procedure manuals to ensure accuracy in the process and consistency in results, avoiding errors and delivering good services.

Here are some ideas that might help you in providing a user-friendly procedure manual.

Arrange the steps carefully and accurately. Make sure that you really put the steps in chronological order. Do not leave your readers hanging, confused if there is something wrong with what they have done or wondering if they are they following the steps correctly. Having these steps in bulleted or list format makes it look easier to read and follow. Keep in mind that readers have a lot of questions, so it also pays to provide possible answers to possible questions.

Give well-constructed and concise steps. Since you give great consideration to your readers, it is wise to provide short but well-detailed steps. Also, it is important to provide the equivalent term for acronyms or abbreviations, as well as the technical and complicated terms. If possible, give even a short description of a term that may be new, especially when it comes to processes involved with technology.

Provide a reader-friendly layout of your procedure manual. Some people neglect reading manuals because the heavy use of wording and descriptions often reads as if there are no spaces between the letters and words. Make sure that there is spacing among the sentences. Also put into consideration the font size. Provide a manual that has an appropriate font size that is not too small. Use a font style that is appropriate, like Calibri, Arial or Times New Roman, because these font styles are easy on the eyes and easy to read. This will help the readers’ eyes to be more relaxed or comfortable as they read through the procedure.

Use pictures or illustrations. Having a good way of stating the steps in a process is already a good component of a procedure manual. But consider the fact that there are still people who are visually inclined, that is, they most of the time rely on what they see. Either they do not have enough time to read or they work better when they see illustrations of the steps of a process or how the equipment or object described in a manual should look and function. When dealing with a building or construction process, illustrations can also help the readers in familiarizing themselves with the different parts of the machine, equipment, or anything that is assembled. Pictures and illustrations can also give assurance to the reader that they are on the right track and are following the procedure correctly. Charts and tables can also be used for a simpler layout of the steps and procedure.. Having a good way of stating the steps in a process is already a good component of a procedure manual. But consider the fact that there are still people who are visually inclined, that is, they most of the time rely on what they see. Either they do not have enough time to read or they work better when they see illustrations of the steps of a process or how the equipment or object described in a manual should look and function. When dealing with a building or construction process, illustrations can also help the readers in familiarizing themselves with the different parts of the machine, equipment, or anything that is assembled. Pictures and illustrations can also give assurance to the reader that they are on the right track and are following the procedure correctly. Charts and tables can also be used for a simpler layout of the steps and procedure.